We understand that planning a wedding can be stressful and confusing at times. We have pulled together our professional knowledge of weddings and have come up with a list of helpful tips to keep in mind while planning for your big day!
We want you to have the wedding of your dreams! Please become familiar with our decorating policies when planning for your big day. It’s also important to remember that you may not get access to decorate the space until the morning of your wedding, and that you only have one hour after your event to remove the decorations that you bring in. Talk to us for ideas. We have done this many times and have seen many different ideas play out. We want to make sure this is what you wanted, so, let’s work together to make it happen. While we do have a freight elevator, we cannot guarantee the use of the freight elevator will be available before or after your event. Vendor equipment, decorations, or anything else you plan on bringing up must be able to fit in the passenger elevator or stairs.
We do not offer any type of planning or coordination services. We are not responsible for any decorating or any coordination of vendors, family members, guests or wedding party the day of the event. We recommend having a Day of Coordinator to ensure that the event runs smoothly from the beginning of the day to the very end! We would be more than happy to recommend some Wedding Planners in our area to make your planning easier.
We strongly recommend that you plan to have all of your pictures taken before the wedding. Most photographers recommend an hour and a half for photos. Your guests are there to see you and they want to spend as much time with you as possible. We suggest you work with your photographer to plan your own ‘first look’ that can be captured on film. We’ve often heard couples comment on how meaningful it was to have a moment that was just theirs and how this allowed their true emotions to show. Trust us, it’ll still be magical when you walk down the aisle no matter how many times you see each other beforehand!
We have found the flow of a reception is much better when you use assigned seating for your guests. Assigned seating helps to avoid small, yet common issues such as a family that would like to sit together but has to split up because there aren’t enough seats at one table or our staff having to set up extra tables on the spot to accommodate seating. We recognize assigned seating takes a bit more planning on your end, but it is definitely worth it! If you are finding this task overwhelming, ask us, we may have some tips or ideas to make your job easier.
When planning a wedding, it can be easy to overlook planning for your young guests too! Children can get restless at weddings. If your guests will include children, we suggest you plan activities to engage them. This way guests of all ages can have fun at your wedding. For everyone’s safety, children must remain under the watch of the adult(s) who brought them. For many reasons, it is not safe for children to wander unattended. Our staff is not responsible in any way for offering childcare at events. We want everyone to enjoy your event! Please plan for and inform your guests so that everyone can stay safe and your event can be a success.
If you plan to have plated meals for your guests, we suggest serving both entrées instead of having your guests choose just one. This is less work on your end since you don’t have to make place cards indicating who chose which meal. Plus, this way you can share a more complex menu, offering everyone the entire delicious meal you planned!
We will need a final guest count at the final meeting which will be scheduled 3-4 weeks before your wedding date. Inevitably, there will be some guests who do not send their RSVP back in time, so we suggest building in some cushion time to follow up with those you haven’t heard from yet. We recommend setting your “RSVP by” date approximately 6 weeks prior to your event. This gives you enough time to contact any guests that may not have sent back their RSVP before the final meeting. This will also make working on assigned seating not feel so rushed, since you will have a few extra weeks to get it just right.
The final meeting will be scheduled 3-4 weeks before your wedding. This is a crucial step in the planning process. This is a time for us all to sit down and make sure that we are on the same page about all of the details. It is our goal for your event to be a success. In order to make this happen, we need time to prepare for your event and make sure our staff is ready. At this meeting we finalize the menu, timeline and layout. We ask that you come prepared with a final guest count, completed final worksheet, signed policies, final payment, and security deposit check.
To make it easier for your guests, we suggest listing us as “Bread & Chocolate,” not the “Old Bag Factory,” so your guests know where to go when they arrive. We have worked to place signage throughout the grounds that help direct guests to our space specifically. All of it is labelled “Bread & Chocolate.”
One of the things we love to do for our customers is offer a complimentary tasting once you book. Please keep in mind that the tasting is packaged up for you to take home and share it with whomever you’d like. We ask that you schedule your tasting prior to your final meeting.
Due to Health Department standards, no outside food and/or drinks are allowed to be brought into our space. Please keep this in mind when planning for favors. We are currently working on a favors menu but we can also do customized food and beverage favors for your guests.
It is helpful when your vendors (such as DJs and photographers) have a copy of the timeline for your event. This way everyone can work together to help make the event run smoothly. We have found it to be very effective when the DJ communicates the itinerary with guests. Some examples include: how food will be made available, when is the cake cutting, when are dances, when is it time for toasts, etc. If you opt not to have a DJ, you may want to think about having an MC make announcements. We will also try to ensure that all vendors have a copy of our policies; however, we strongly encourage you to go over our policies with your vendors as well to avoid any miscommunication.
If you plan to have your ceremony offsite and your reception at Bread & Chocolate, make sure your invitations clearly state the start time for your reception. If there is no separate start time listed, guests often go straight from the ceremony location to the reception location. We may not be ready to host your guests if they arrive too early.